Best Tips On How To Keep Company Information Safe
Nowadays the task of any employer is to find and hire the professionals in some special field who will be honest and trustworthy. This task is enough complicated, that's why it's always better to verify everything about the person you hire than just rely on the faith.
Understanding the Risk
If you want to minimize the risk for your business, it is essentially to make sure that you understand the nature of such risks. They can, of course, vary, depending on the field and type of your business. Nevertheless, there are some common risks to look out for. Some of them might be even not classified by you as a risk. In any case, the most common risk is the employee productivity.
The employees who constantly spend their work time updating their statuses in social media or watching some funny content online are definitely not the most productive employees. Of course, such activities might also be transformed into surfing completely inappropriate websites and put you at real legal risk. This might create some problems for you as far as you are responsible to create a safe environment within your company. Another risk is the confidential information leakage as your workers may share important data unintentionally or sell it to the competitors.
Protection Against These Risks
The risks mentioned above are only the small part of potential risks facing your business. So, how can you protect your business against them? You will need to consider the following key points.
- Limit access to some special list of websites which are definitely useless for your business. This is quite easy to block such websites on company computers and mobile devices. In addition, it doesn't require much costs.
- There is always a need to monitor downloads on all company’s devices. In case if the security breach concerning confidential data, property or files occurs, it will be much easier to trace the leak.
- Limit copying of confidential files and sensitive data. The confidential information should be accessed only in case of necessity and shouldn't be saved onto external storage devices or emailed.
- Regular inventories of the files on computers or mobile devices (laptops, tablets, and smartphones) should be conducted. The important data shouldn't be stored on those devices. You also have to know who is storing what on those devices so it will be easier to prevent the data breaches and to minimize the risks.
- Monitoring the online activities of employees is also a good idea. The workers have to know, anyway, that there is a company policy in regards to the online activities. Such approach would give a chance to identify the inappropriate behavior. Very often it is enough for the employees to know that they are watched. This kind of behavior is also useful when you want to find out who of your workers is leaking the information to competitors.
- The company owned smartphones can be equipped with the spy applications for their easy monitoring. Such apps also allow you to back up the data, wipe information from the device in case it's stolen or lost and monitor its GPS location.
Every company that has never tried the employee cell phones monitoring software should think about this option as soon as possible. You have to do it with the purpose not only protect the company data but also to make sure that all company policies are respected.